Facility Manager

Short Description: To oversee all building-related activities. responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well-functioning.

• Develop and implement a facility management program including preventative maintenance and life-cycle requirements
• conduct and document regular facilities inspections 
• ensure compliance with health and safety standards and industry codes
• allocate and manage facility space for maximum efficiency
• coordinate intra-office moves
• supervise maintenance and repair of facilities and equipment
• oversee facility refurbishment and renovations
• plan and manage facility central services such as reception, security, cleaning, catering, waste disposal and parking
• implement best practice processes to increase efficiency
• obtain quotes and tenders from vendors and suppliers
• calculate and compare costs for goods and services to maximize cost-effectiveness
• negotiate contracts to optimize delivery and cost saving
• coordinate and monitor activities of contract suppliers
• manage contractor and vendor relationships
• manage and review service contracts to ensure facility management needs are being met
• ensure delivery schedules, quantity and quality criteria are met
• check completed work by contractors and vendors
• verify payment and invoicing match contract pricing
• plan and monitor appropriate facility management staffing levels
• ensure efficient utilization of facility maintenance staff
• performance manage, develop and train staff
• prepare and track facility budget
• monitor expenses and payments
• generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases
• develop and implement cost reduction initiatives
• advise on and monitor energy efficiency
• oversee environmental health and safety
• assure security of the facility
• respond to facility and equipment alarms and system failures 
• provide prompt response to requests and issues from facility occupants 

• Bachelor’s degree in Facilities Management, Facilities Engineering or related qualification such as Project management, business management or construction management
• Working knowledge of financial principles and practices 
• Working knowledge of human resource management principles and practices
• Able to read and understand complex electrical, mechanical and automation systems 
• Working knowledge of electrical, mechanical and HVAC systems
• Working knowledge of electrical and mechanical systems
• Working knowledge of procurement and contracts
• Sound knowledge of health, safety and environmental regulations
• Experience in construction, maintenance and all facets of facility operation
• Supervisory experience
• Solid computer and systems knowledge