Executive Secretary

• Provide a wide range of administrative and executive support tasks for executive management.

• Greet visitors and callers, handle their inquiries and direct them to appropriate persons according to their needs.
• Answer telephones and give information to callers, take messages or transfer calls to appropriate individuals. Arrange conferences and meetings for the office personnel.

• Makes travel and meeting arrangements.
• Handles incoming and outgoing electronic communications on behalf of the executive Manager.
• Compose type and distribute meetings notes, routine correspondence and report.
• Locate and attach appropriate files to incoming correspondence and requiring replies.
• Open, read, route and distribute incoming mail and other material and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers or supervisors.
• Set up and maintain paper and electronic filing systems for records, correspondence and other materials.
• Establish word procedures and schedules and keep track of the daily work of clerical staff.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.

• Interdepartmental relations
• Communication - oral and written
• Internal customer satisfaction
• Personal development
• Fluent in english

BBA