Tracking Officer

Be aware of the material requirement of the project by keeping and updating a copy of the Procurement Schedule in co-ordination with the site engineers / Procurement Engineers and the suppliers

Receive all Purchase Requests initiated by Site Engineers and record the same in the control form, control signatories on the purchase request

Follow-up with the Procurement Officer on the status of the PR

Update the information received from the Procurement Officer and record the same in the control form

Follow up for the delivery with the suppliers

Follow with the finance department in case there is a payment to be made

Keep daily track of material delivered in the warehouse and update the control form as to which PR has been served

Compare tracking report sent from tracking section with the control form

Refer Procurement Schedule to know the material required on the site, if the material is submitted and approved, follow up with the concerned to ensure all material are submitted and approved as per priority

Ensure all field are properly filled up and the PR is signed by authorized signatories

Enter the assigned Purchase Request in the ERP System

Update the status information of the Purchase Requests on time

Follow up with fabrication shops for the delivery schedule and status

Confirm with supplier that when the PO is received upon receipt of Purchase Order

Get confirmation from the supplier when the material will be ready for delivery

Inform the project manager immediately in case of any problem in delivery

Follow up with the finance department for the timely release of payments

Keep daily track of material delivered in the warehouse and updating the control form and the PR & Pos

Expedite inspection by QA/QC engineer, if required, in order to get the material on site

Compare tracking report sent from tracking section with the control form

Send tracking report to the site on every week basis, showing the status of every PR and its respective PO, the receipt recorded, etc. Anything that needs to be cancelled or follow up from tracking is to be marked on the tracking report and sent back for further action

Site and Material Knowledge

Fluent in English

3 years of work experience in procurement