OFFICE MANAGER

Maintain executive office agenda, diary, assist in scheduling appointments, board meetings, conferences etc., and taking minutes as required.

Prepare pre & post meeting materials for President, Board of Directors and staff meetings, distributing agendas, minutes and other relevant documentation as required.

Supporting and encouraging the Company ethos and its objectives, policies and procedures.

Establish and maintain good relationships with all management team, operational staff, suppliers, client and other professionals.

Provide administrative support to executive office in order to increase his availability for executive level responsibilities.

Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors.

Open, sort and distribute the executive office’s mail including electronic mail, advising on any urgent matters.

Secure appropriate signatures and track documents through the approval process on behalf of executive office.

Proactively and reactively handle the ad-hoc request for the executive office.

Assists in the collation and preparation of statistics, management information and reports as required by the executive office.

Assist in the setting up and maintaining of archive files and historical data.

Ensure that all administrative duties, checks, documentation, reports and returns (internal and external) are completed accurately and submitted within required deadlines.

Local and international travel arrangement and compile travel documents for visa and tickets.

Organizing skills

Proficient in social media and Microsoft Office products 

Confident, Multi-Tasking Skill, and ability to work under pressure

Good Written and verbal communication skills

Team Player

Business Administration