Procurement Supervisor

Short Description: Direct and Assist the purchasing activities of MBCO’s. Assist in development and implementation of purchasing procedures to process bids and purchase orders and ensure compliance with applicable state laws and regulations & contractual basis.

  Purchasing

• Assist in the purchase of materials and equipment, requests for proposals, government catalog contract purchases, informal quotations, and negotiations following established purchasing rules.
• Assist in the preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.
• Assist in obtaining and studying comparative prices and quotations. Make purchasing decisions based on information obtained.
• Initiate contact with vendors to check on supply and equipment availability, invoices, purchase orders, and contracts.
• Prepare purchase orders and review for accuracy.
• Detect, research, and resolve purchasing issues and problems with incorrect orders, invoices, and shipments.
• Approve purchase orders and monitor all purchase requisitions to determine correctness of information, calculations, coding, etc.
• Administer contracts and handle adjustments with suppliers, including replacement of material not conforming to specifications, cancellation of orders, and ensuring receipt of proper credit.

    Clerical

• Prepare and maintain vendor database and bidder lists.
• Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations

   Administration

• Work cooperatively with district personnel to determine purchasing specifications, sources, availability, pricing, shipping, and receiving.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable accounting records.
• Other duties as assigned.

• Bachelor’s degree in business or accounting
• Knowledge of competitive bidding statutes and purchasing procedures
• Knowledge of auditing and accounting principles
• Effective communication and interpersonal skills Proficiency skills in keyboarding and file maintenance
• Ability to work with numbers in an accurate and rapid manner
• Ability to develop spreadsheets, databases, and do word processing